What's the Best Way to Get Started with Artwork Archive?

If you have been considering an art inventory platform, but aren't sure where to start, this is for you.

Inventorying, marketing, creating sales reports and invoices, managing exhibition entries—there are so many facets to an art career. That's why Artwork Archive makes organizing art and breaking down the essential business elements of your art career easy so that you can focus on your artwork instead of all the details.

With so much going on in your art practice and in your art business, you need a system that will support your art career goals. Here are a few ways to get started on Artwork Archive and how you can benefit from an inventory platform.

Artwork Archive streamlines your business files and art images.

Are your files scattered between your desktop, hard drives, external drives and even on paper or slides?

Artwork Archive makes it easy to keep all of your files in one place so that you don't waste time searching for files or information about your artworks.

If you’ve been putting off updating your inventory, Artwork Archive helps you to easily take charge and organize your artwork. Inventorying benefits you in the immediate present and also helps you to keep establishing your art career and build your artist legacy.

All you need to start entering your artwork into the system are photos of your works. Start by gathering anything you currently have. You can enter works into your account one at a time, in groups of 20, or you can use the Artwork Archive import service where you can populate a template spreadsheet that we will import into your account.

You’ll be prompted to fill in the basics for your artworks like the year of creation, medium, subject matter, dimensions, and artwork status.

As you enter in your artwork you’ll be able to fill in as much information as you’d like about each artwork and then go back to edit or add more information whenever you’d like. If you want to highlight the details of an artwork, you can upload up to ten images per artwork in your inventory to show close-ups, different angles, and installation shots. Unlike folders on your desktop, it's easy to filter your inventory to see various groupings of your works and find information fast.

Create, save, and share professionally formatted reports with a few clicks.

Certificates of Authenticity. Inventory reports. Tear Sheets. Portfolio Pages. Consignment Reports. Exhibition Reports. Invoices. Address Labels. Wall labels? QR codes. Financial reports. Should we go on? Artwork Archive has all your art report needs covered.

Not only will your buyers and galleries appreciate your professionalism, but you’ll also be thanking yourself when you generate high-quality reports in minutes with no stress. Sharing reports of your artwork allows your art to reach further and helps you make sales and connections. Easy-to-make reports also save you time and energy. The less time you spend fussing around with design programs or trying to format a report on Word, the more time you have for what actually matters—your artwork.

Sell artworks from your Artwork Archive public profile

You can boost your marketing efforts with the Artwork Archive public profile and even embed your profile onto your website to cut down on your administrative efforts. Your Artwork Archive Public Profile is an easy and professional way to showcase your work and share who you are as an artist.

It's a great way to gain additional exposure, boost SEO, and is an invaluable asset for any artist looking to grow their business. You can link your social media and websites to your public profile to direct viewers to your other channels and share more about yourself and your art by using the “news” feature on your profile.

Your Artwork Archive Public Profile works in tandem with your website or online portfolio. You can even embed that Public Profile onto a website to cut out the extra double entry for yourself. The Public Profile is linked directly to your inventory, so you never have to worry about separately updating the works on your Public Profile or a website that you’ve embedded it on.

Integrate your website with Artwork Archive by placing a small snippet of code onto the page in which you want to display your art portfolio. Your gallery will automatically update on your website from your Artwork Archive account when you mark your artworks as public—no coding necessary.

By activating your Public Profile, you also become part of the Artwork Archive Discovery network where collectors, buyers and art lovers of all types search for art. Interested buyers can contact you directly through the "Contact the Artist" button and inquire about your artwork.

Plus, did you know that you can sell work through your Public Profile? Interested buyers can easily ask about a specific piece through the “Inquire About Piece” button. Buyers can even start to set up a sale by sending you a "Purchase Request" for an artwork.

Once you have a buyer for a work, you can process the sale. Artwork Archive has the option for you to be paid directly for your sale with the PayPal integration on Artwork Archives invoices. You can create and send an invoice and be paid directly through that invoice!

Manage your finances & get an accurate picture of your art business

By staying on top of your income and expenses with Artwork Archive, you can get a better handle on your art business.

With Artwork Archive you are able to tie your expense records to a client within the database, gain insight into how much you are spending in certain categories, and get one-click expense reports with the expense tracking tool.

It’s easy to add a revenue or expense item in your Artwork Archive account. Just type in a short description, amount, and memo. From the category drop-down menu, select the type of expense or revenue. If desired, record who the payment was for or from by selecting a current contact from the drop-down menu.

What's more? You can create reports of your revenue and expenses to help you prepare your taxes and build budgets.

Need additional help? We have you covered.

Don’t think you’re tech-savvy? Don’t worry. The Artwork Archive platform is easy to use and the Artwork Archive team is there to help you succeed.

With superior customer service, you can get in touch with real people who can help guide you through the inventory process.

There is a help center with how-to guides that will walk you through step-by-step each feature inside your artwork account. The help center helps you find answers to FAQs and uses both images and text to show you exactly what is going on in your account.

Are you more of a visual or auditory learner? Artwork Archive has a playlist of tutorials to help you start and then help you to make the most out of your Artwork Archive account.

Have a question on the tip of your tongue? Use our live chat messaging system to connect with an Artwork Archive team member who will be able to work with you in real-time.